What are the guidelines for members of the Data Security Council?
The members of the Data Security Council have voluntarily chosen to actively contribute to the Muellners Foundation's agenda.
These members publish opinion articles on Foundation's data protection research and self governance, contribute directly by means of participation in presenting Foundation's agenda in their industry network, build strategic relationships with governmental and inter governmental data protection agencies.
The members appointed to Data Security Council generally stay on this committee for a fixed period.
The members of the Data Security Council may nominate and appoint several Steward Groups, linked to the Fiscal Hosts of the Muellners Foundation as their fiduciary duty. Read more on Steward group here.
The members of the Data Security Council shall also participate in constitution of Independent Core Working Groups like Open Bank CWC or Media CWC.
The members of the Data Security Council work with following guidelines:
Meetings:
The Data Security Council members shall meet the Executive Council on an ongoing basis: 1.1 Generally recorded on a monthly basis through an electronic meeting with the Executive Committee, either exclusively or through Open Convention
When recorded through the member’s presence in the Foundation’s monthly Council meetings, or
When participating through the Independent Board's private mailing list on any Open Council vote, atleast once in a month.
The Data Security Council may convene to meet the Executive Council or other members through an electronic meeting, in addition to the monthly Council meetings, to contribute to the Council's roles and responsibilities.
Data Security Council also processes nominations and appointments of members to Steward Groups and the Open Bank CWC, Media CWC.
Data Security Council members build strategic relationships on behalf of the Foundation's community, representing its citizens data privacy prrights in Economic Forums, Regulatory bodies and other industry networks, which may be outside the purview of Foundation's ongoing programs.
Data Security Council can convene an electronic meeting, inviting all the Open Council members or all the Foundation's members, to conduct an independent documented review of the Foundation’s initiatives.
The meeting minutes from any convened “Data Security Council meeting” shall be released to the Executive Council within 14 days of the meeting.
The Executive Council reserves the right to reject or release the meeting minutes and documented reviews of this council to the other members of the Foundation.
Open Constitution Governance Framework:
Muellners Foundation runs itself with a decentralised governance system. Therefore, the role of the Data Security Council is to work with the other Open Council bodies in steering the Foundation’s self governance model, inscribed into Foundation's Open Constitution.
The Executive Council ratifies the Data Security Council’s Resolutions.
The Independent Board then ensures ratification of any amendments to this constitution, governance and steering of the Foundation, based on Executive Counsel’s public reports.
The chair of the Data Security Council may also get elected to an Open Tribunal, registered on Open Constitution Governance System for arbitrations between disputing members of the Foundation.
Consideration:
Appointment to this Data Security Council is pro bono and voluntary in nature. Appointments are generally made for an election period of atleast 1 year and atmost 3 years.
Appointment, Nomination, Removal and Resignation:
Appointment:
Following members can officially nominate a new or existing member of the Foundation to the Data Security Committee:
a. An elected member of the Executive Council or of the Advisory Council or of the Regulations Council or of the Data Security Council
b. A non Council member can also request a nomination, in the form of community proposal. The Nomination action shall be officially initiated by the only members mentioned in above “a”.
Self nomination by (an already elected) member of one of the bodies of the Open Council for his/her/their appointment to the Data Security Council is not acceptable.
Self nomination by an existing non Council member of the Foundation, for his/her/their appointment to the Data Security Council is not acceptable. Please read more.
Once the nomination is accepted by the Nominee, Nominee or the member nominating the nominee, shall file supporting documentations such as nominee's literature, publications, demonstration of social activities on Foundation's Membership Registry.
A Council Resolution "Vote IN" is then scheduled on the Council's mailing list.
Electoral Process for "Vote IN" is conditional to a quorum.
a. Quorum is achieved when a minimum of half of all the Open Council members, participate in the Council Resolution - "Vote IN". b. A decision is received in favour of the Council Resolution - "Vote IN", when majority of all the participating members of the Open Council, vote "+1". E.g: Let's say there are 21 Open Council members.
Atleast 11 members shall participate in the Council Resolution for the "Vote IN" to achieve quorum. This is the qualifying state for the Council Resolution to be logged on Open Constitution public ledger. For the appointment to be electorally approved, the "Vote IN" should receive atleast half of the total votes(required for quorum), in the favour of this Council Resolution. So, in this example, six (+1) votes of the participating 11 Council members will do the job.
Appointment to the Data Security Council is published on the public facing records of the Muellners Foundation.
Removal Proceedings:
Members of the Executive Council or of the Data Security Council or of the Advisory Council or of the Regulations Council can only officially only officially propose removal of a member from the Data Security Council.
Open Council Resolution - “Vote OUT" is considered to be active on the Open Constitution system, once it is initiated on the Council’s private mailing list.
Electoral Process for "Vote OUT" is conditional to a quorum. a. Quorum is achieved when a minimum of half of all the Open Council members participate in the Council Resolution "Vote OUT". b. A decision is received in favour of the "Vote OUT", when majority of all the participating members of the Open Council, vote "+1". E.g: Let's say there are 21 Open Council members.
Atleast 11 members shall participate in the Council Resolution for "Vote OUT" to achieve quorum. This is the qualifying state for the Council Resolution to be locked on Open Constitution public ledger. For the removal to be electorally approved for next stage, the "Vote OUT" should receive at least half of the total votes(required for quorum), in the favour of this Council Resolution. So, in this example, six (+1) votes of the participating 11 Council members will do the job.
A strong reason for violation of Muellners Foundation’s governing policies and directives must be provided by member(s) initiating the resolution, to support the Council resolution “Vote OUT”.
Community Referendum: Final removal of a member from the Data Security Council is subject to a community referendum on the passed Council resolution “Vote OUT”, stated above.
Community Referendum is generally accessible by all members of the Muellners Foundation - both Council, its CWC members and non Council members.
Quorum on the Community Referendum for the Council Resolution - "Vote Out" is achieved when 33% (more than 1/3rd) of all the voluntarily organised subscribed members participate. Of the minimum participating members, the Community Referendum stands as Decided when majority of the quorum populace votes in favour of the stated Council resolution “Vote OUT”.
E.g: Let's say there are 1000 Foundation members.
A minimum of 333 members are required to participate in the Community Referendum to achieve quorum. The decision of the Community Referendum depends on a majority(167/333) in favour of, or against the subject of the Referendum. This is the qualifying state for the Referendum to get locked on Open Constitution public ledger.
A member may serve on more than one Open Council bodies. Each Council body membership reserves additional voting rights.
If a member happens to serve on two Open Council bodies, then this effectively means that two votes are counted for the same member for the Foundation’s Council Vote based decision proceedings, including but not limited to the governing protocols for appointment of members or their removal to the Open Council.
Resignation:
A member's self resignation from the Data Security Council is a voluntary action.
A member may resign from the Data Security Council by stating the reasons for resignation. The announcement of resignation can be done via electronic email on the Council's mailing list.
Miscellaneous:
The Independent Board reserves the right to update the terms and conditions, statutes from time to time, in compliance with the existing rules and regulations of the association, including reserving the right to terminate the appointment to this Council at any time, without notice and without the due electoral process of removal, in the following scenario:
If the member is found convicted of criminal, civil and financial crimes, in any court of competent jurisdiction, across the world, where Foundation has an active presence, either through a legal body representation or an affiliate network.
Read more on the guiding principles & diversity statement of the Foundation here.
Read more about the Foundation’s Code of Conduct here.
The statutes of the Foundation and terms and conditions governing its functioning can be found here. The Independent Board reserves the right to dissolve the whole Data Security Council and initiate constitution of a new Data Security Council.
The Foundation members communicate via cryptographic electronic communications systems, and technology tools. In connection to the electronic meetings convened by members of this council, Foundation’s IT infrastructure shall be used.
If the meeting took place outside the Foundation’s communications infrastructure, then the meeting minutes must be brought back to the notice of the Executive Council.
Upon a successful nomination and having received a passed Council Resolution "Vote IN", a new Open Council member should file their supporting documents to Open Constitution Membership Registry. A private link is generated by Open Constitution system.