Data Management: transparency and control
In accordance with present and upcoming (future timed) data legislation,
a. Foundation is responsible for processing personal data in a lawful, fair and transparent way.
b. Foundation shall only process personal data for a limited and specific purpose.
c. Foundation shall only process the personal data that is necessary for its purposes.
d. Foundation shall ensure that personal data it is processing is accurate and up-to-date.
e. Foundation shall store personal data only for as long as is necessary.
f. Foundation shall keep personal data safe and confidential.
g. Foundation shall be accountable for how it processes personal data.
For the purposes of this policy; What does “processing” mean?
“collection, recording, organisation, structuring, storage, adaptation or alteration, retrieval, consultation, use, disclosure by transmission, dissemination or otherwise making available, alignment or combination, restriction, erasure or destruction”
Foundation uses following criteria(s) as the lawful bases for processing its member’s data:
a. Consent - the member has freely permitted Foundation to process their data. The consents are digitally recorded e.g when a member joins Foundation slack or discord server, or signs up on a web url which takes the member to Foundation’s communication systems.
b. Contract - member has voluntarily signed up and joined the membership space, and Foundation needs to process their data to carry out and maintain subscribed membership activities, within the Foundation’s guidelines.
c. Legal obligation - the law requires the Foundation to process the member's data in a particular way: i.e for records, audit, moderation of hatred, free speech on its public forums and community space.
d. Legitimate interest - Foundation is processing a member's data to protect Foundation's statutory compliance with the laws governing the Foundation’s statutory existence in accordance with the business laws of Denmark.
Data Protection Officer(s): Voluntarily organised Foundation members appoint moderators from the community who uphold the community’s Code of Conduct.
Data Processor: A Special Purpose Vehicle is incorporated as Muellners ApS. The legal body is a limited liability corporation. It is appointed by the Muellners Foundation as the processor of the data controller - Open Constitution and any constituent registered agents including but not limited to Muellners (Frivillig Forening) Foundation.