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What are the guidelines for members of the Steering Council?

The members from the Steering Council work with the following guidelines:

Meetings:

The Steering Council members shall meet the Executive Council on an ongoing basis:

Generally recorded on a monthly basis through an electronic meeting with the Executive Council, either exclusively or

When recorded through the member’s presence in the Foundation’s monthly Council meetings, or

When participating through the Independent Board's private mailing list on any Open Council vote, atleast once in a month.

Steering Council plays a central role in steering Foundation's roadmap and advocacy of its guiding principles. Therefore, a vote of confidence may be scheduled to register attendance of the Steering Council members.

The members of the Steering Council shall also nominate & appoint Core Working Committee (CWC) of a project.

The Steering Council may choose to meet the Executive Council or other members through an electronic meeting, in addition to the monthly Council meetings, to contribute to their roles and responsibilities.

Steering Council can convene an electronic meeting, inviting all the Open Council members or all the Foundation's members, to conduct an independent documented review of the Foundation’s project and initiatives.

The meeting minutes from any convened “Steering Council meeting” shall be released to the the Open Convention within 14 days of the meeting.

The Executive Council reserves the right to reject or release the meeting minutes and documented reviews of this Steering Council to the other members of the Foundation.

Open Constitution Governance Framework:

Muellners Foundation runs itself with a decentralised open governance system. Each open governance decision shall be recorded on the Open Constitution ledger.

Steering Council works with all the Open Council members with respect to the Foundation’s open source 'projects'.

The Executive Council ratifies the Steering Council’s Resolutions.

Executive Council shall keep the Independent Board informed, as it is the Independent Boards which legally ratify any Open Governance decisions within the limitations of local statutes, in accordance with the Local law.

An Independent Board ensures the ratification of any amendments to the constitution, governance and administration of the Foundation's project based decisions.

Consideration & Tenure:

Appointment to this Steering Council is pro bono and voluntary in nature.

Appointments are generally made for one election period.

Appointment, Nomination, Removal and Resignation:

Appointment:

Following members can officially nominate a new or existing member of the Foundation to the Steering Council:

a. An individual member of the Executive Council or of the Steering Council or of the Advisory Council.

b. A non Council member can also request a nomination and the action of nomination shall be officially filed by the only members mentioned in above 6.1 “a”.

Self nomination by an existing member of one of the organs of Open Council for his/her/their appointment to the Steering Council is not permitted.

Self nomination by an existing non Council member of the Foundation, for his/her/their appointment to the Steering Council is not acceptable. Please read more.

Once the nomination is accepted by the Nominee, Nominee or the member nominating the nominee, shall file supporting information such as nominee's literature, publications, demonstration of social activities on Foundation's Membership Registry.

A Council Resolution "Vote IN" is then scheduled on the Open Council's electronic ledger.

For the purposes of record keeping on an electronic ledger - Open Convention & Council's mailing lists are used.

Appointment to the Steering Council is publicized on the public facing records of the Muellners Foundation.

Removal Proceedings:

Members of the Executive Council or of the Steering Council can only officially nominate removal of a member from the Steering Council.

Open Council Resolution - “Vote OUT" is considered to be active on the Open Constitution system, once it is initiated on the Council’s private mailing list.

A strong reason for violation of Muellners Foundation’s governing policies and directives must be provided by member(s) initiating the resolution, to support the Council resolution “Vote OUT”.

Community Referendum: Final removal of a member from the Steering Council is subject to a community referendum on the passed Council resolution “Vote OUT”, stated above.

If a member happens to serve on two organs of the Open Council, then this effectively means that two votes are counted for the same member for the Foundation’s Open Council voting decision proceedings, including on these governing protocols for appointment of members or their removal.

Resignation:

A member's self resignation from the Steering Council is a voluntary action.

A member may resign from the Steering Council by stating the reasons for resignation. The announcement of resignation can be done via electronic email on the Council's mailing list; board@muellners.org.

Miscellaneous:

The Independent Board reserves the right to update the terms and conditions, statutes from time to time, in compliance with the existing rules and regulations of the association, including reserving the right to terminate the appointment to this Steering Council at any time, without notice and without the due electoral process of removal, in the following scenario:

If the member is found convicted of criminal, civil and financial crimes, in any court of competent jurisdiction, across the world, where Foundation has an active presence, either through a legal body representation or an affiliate network.

Read more on the guiding principles & diversity statement of the Foundation here.

Read more about the Foundation’s Code of Conduct here.

The statutes of the Foundation and terms and conditions governing its functioning can be found here. The Election Council reserves the right to dissolve the whole Steering Council and initiate constitution of a new Steering Council.

Read more on dissolution of a constitutional body of this Open Constitution.

The Foundation members communicate via cryptographic electronic communications systems, and technology tools licensed with global grants from Google for Non- Profits, Slack, Github, Gitbook, Atlassian, AWS, Microsoft etc. In connection to the electronic meetings convened by members of this Council, Foundation’s IT infrastructure shall be used.

If the meeting took place outside the Foundation’s communications infrastructure, then the meeting minutes must be brought back to the notice of the Executive Council.

Upon a successful nomination and having received a passed Council Resolution "Vote IN", a new Open Council member should file their supporting documents to Open Constitution Membership Registry. A private link is generated by Open Constitution system.

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